Charles Schwab Executive Assistant in Austin, Texas

Description:

Austin - TX, AUS1, 2309 Gracy Farms Lane, 78758

Sruti Patel

20180517-3389

We believe that , when done right, investing liberates people to create their own destiny. We are driven by our purpose to champion every client’s goals with passion and integrity. We respect and appreciate the diversity of our employees, our clients, and the communities we serve. We challenge conventions strategically to create value for our clients, our firm and the world. We live and bring to life the concept of ‘own your tomorrow’ every day. We champion our employee strengths, guide their development, and invest in their long-term success. We hire optimistic, results-oriented, curious, innovative, and adaptable people with the desire to help our clients and one another succeed.

As a company, we were established by Chuck at http://www.aboutschwab.com/about/leadership/charles_schwab over 40 years ago to champion Main Street over Wall Street, and to help Americans transform themselves from earners to owners. Through advocacy and innovation, we work to make investing more affordable, accessible and understandable for all. As we enter our fifth decade, we are looking for talented, innovative and driven people who believe they can help themselves, and our clients, create a better future.

Our Opportunity:

Charles Schwab has been a leader in financial services for over four decades, working to make investing more affordable, accessible and understandable to all. Driven by our purpose to champion every client’s goals with passion and integrity, we’re committed to providing an environment that respects and appreciates the diversity of our employees, our clients, and the communities we serve. Our goal, as seen through clients' eyes, is that Schwab continuously improves on being a premier financial service provider through best in class service, technology, products, people and advice. As an Executive Administrative Assistant, you will be responsible for providing administrative and clerical support in a timely manner for executives and subsequent team members within the CTO’s and SVP’s organizations.

What you’ll do:

  • Proactively manage the executive’s calendar including: schedule meetings and managing conflicts.

  • Coordinate, meetings/calls for internal and external participants; this includes complex calendar management that involves multiple attendees and locations/time zones.

  • Compile, prepare, revise, and edit related notices, agenda items, and supporting documents.

  • Prepare and send out notices of meetings and other events; collect, compile and evaluate information for meetings; take, transcribe and distribute minutes when needed.

  • Ensure regular cadence of 1:1 with direct reports and business partners.

  • Manage scheduling of leadership meetings with direct reports and setting up All-Hands meetings.

  • Travel Arrangements

  • Plan and process travel arrangements for the executives

  • Prepare travel and expense report and submission in a timely manner

  • Reporting & Administrative tasks

  • Prepare materials utilizing an array of tools including Excel, Word, PowerPoint and Visio

  • Maintain organization chart and financial summaries

  • New hire on boarding and setup

  • Asset executives with managing, routing action items such as approvals for timesheets, purchase orders, invoices, etc.

  • Manage new employee onboarding process to include coordinating interview schedules, candidate travel, secure seating, procurement of supplies and technology and ensuring the new hires completion of required training and certifications.

  • Event Management & Coordination

  • Manage and coordinate team events for the executives’ organizations.

  • Manage, collaborate and coordinate events at the Schwab Austin campus as needed.

  • Have fun at work and help others do the same.

What you have:

  • Bachelor’s degree or higher, with 7+ years of previous experience providing executive level administrative support.

  • Strong organizational and administrative skills with the ability to anticipate, improvise, and adapt for optimal resolutions.

  • Proactive, results-oriented style delivering outstanding quality and timeliness, while working independently with little supervision.

  • Outstanding interpersonal skills, work effectively in a team, maintain professional demeanor and composure in stressful situations, and work under deadline pressures.

  • The ability to handle sensitive and confidential information with diplomacy and discretion.

  • Excellent verbal and written communication skills -- able to communicate directly, concisely and/or diplomatically as required, knowing how, when and what to communicate.

  • Ability to develop and maintain strong partnerships within and outside the organization.

  • Proactive calendar management and conflict resolution skills.

  • Demonstrated ability to handle high volumes of work in a fast paced environment and ability to change focus and direction along with changing priorities.

  • Demonstrated interest, ability, and willingness to learn new skills.

  • Incumbent should have knowledge of working with audio-visual equipment, e.g. LCD projectors, teleconferencing, etc.

  • Ability to serve as a single point of contact for executives, as well as, for other roles specific to the position (e.g. space management, etc.).

  • Highly developed PC skills, including demonstrated proficiency with Microsoft Word, Excel, PowerPoint, Outlook and Visio

  • Qualities needed:

  • Proactive

  • Flexible

  • Detail-oriented

  • Positive, “can do,” take charge attitude

  • Resiliency

What you’ll get:

  • Be a part of the Schwab Austin Administrative Support network.

  • Comprehensive Compensation and Benefits package.

  • Financial Health: 401k Match, Employee Stock Purchase Plan, Employee Discounts, Personalized advice, Brokerage discounts.

  • Work/Life Balance: Sabbatical, Paid Parental Leave, New Mothers returning to work Program, Tuition Reimbursement Programs, Time off to volunteer, Employee Matching Gifts Program.

  • Everyday Wellness: Health and Lifestyle Wellness Rewards, Onsite Fitness Classes, Healthy Food Choices, Wellness Champions.

  • Inclusion: Employee Resource Groups, Commitment to diversity, Strategic partnerships.

  • Not just a job, but a career, with an opportunity to do the best work of your life.

Learn more about Life@Schwab at http://www.aboutschwab.com/careers/lifeatschwab/" .

Charles Schwab & Co., Inc. is an equal opportunity and affirmative action employer committed to diversifying its workforce. It is Schwab's policy to provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity or expression, national origin, ancestry, age, disability, legally protected medical condition, genetic information, marital status, sexual orientation, protected veteran status, military status, citizenship status or any other status that is protected by law. Schwab also does not discriminate against applicants or employees because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. At Schwab, we believe that every employee, through their diverse abilities and experiences, can contribute to our growth, innovation and client loyalty. We embrace diversity and are committed to providing equal opportunity to all employees and applicants. If you have a disability, and require reasonable accommodations in the application process, call Human Resources at 800-725-3535. We will be happy to assist you. Schwab will only share your accommodation request with those individuals who have a specific need to know. The request for an accommodation will not affect Schwab's hiring decisions. All other submissions should be performed online.

Job Specifications

Work Schedule: Days

Languages: English - spoken

Current Licenses / Certifications: None

Relevant Work Experience: Administrative Support-6+ yrs

Position Located In: TX - Austin

Education: HS/GED

Job Type: Full Time

Category:Administrative/Clerical

Activation Date: Wednesday, June 6, 2018

Expiration Date: Saturday, September 1, 2018

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